2025 Poster Presentation Guidelines 

Accessibility  |  Dimensions   |  Location & Schedule  |  Poster Printing
Exhibit Hall Schedule  |  Presentation Assignments  |  Special Requests

Poster sessions are an essential component of CERF conferences and provide participants with a valuable opportunity to share their research, communicate about scientific advancements and network with colleagues.

Accessibility

We encourage all presenters to consider making your presentations accessible to all in the audience. Small changes can greatly improve the accessibility and thus, the impact, of your presentation. This website provides some great tips and links to additional resources.

Dimensions

Each poster will be displayed on 8-foot (2.44-meters) wide by 4-foot (1.22-meters) high boards with a 2-inch (5-centimeter) metal frame around the perimeter. Poster dimensions can be whatever the presenter sees best, but should not exceed 91-inches (2.31-meters) wide by 45-inches (1.14-meters) in height to fit within those dimensions. Mounting materials will be provided.

Location & Schedule 

All Posters at CERF 2025 will be on display in Exhibit Hall A and assigned to one of two sessions.

Session 1: Monday, 10 November from 4:30 PM to 7:00 PM

Session 2: Wednesday, 12 November from 4:30 PM to 7:00 PM

The set-up of posters assigned to Session 1 will take place on Monday, 10 November from 9:30 AM to 11:00 AM, while the take-down must occur at the conclusion of the Poster Session on Tuesday, 11 November at 7:00 PM.

The set-up of posters assigned to Session 2 will take place on Wednesday, 12 November from 9:30 AM to 11:00 AM, while take-down must occur at the conclusion of the Poster Session on Wednesday, 12 November at 7:00 PM.

Any posters not taken down on 11 November and 12 November will be removed and held at the Registration Desk in the Registration Lobby until 10:00 am on 13 November. After this time, any unclaimed posters will be recycled.

Mounting materials and a map will be provided inside Exhibit Hall A. The location of your poster will also be advertised in the conference program, and a directional map will be displayed in the poster hall.

Poster Printing

Presenters are responsible for creating and printing their own posters. For authors who would prefer their posters be printed in Richmond, the following local businesses offer poster printing services:

Exhibit Hall Schedule

Exhibit Hall A will be open to conference attendees from:

8:00 am – 10:00 pm on Sunday, 9 November 2025

9:30 AM - 7:00 PM on Monday, 10 November 2025

9:30 AM - 3:00 PM on Tuesday, 11 November 2025

9:30 AM - 7:00 PM on Wednesday, 12 November 2025

Presentation Assignments

Poster session presentation assignments were distributed in September. Poster positions will be sent to all presenters in October. Presenters are asked to stand by their poster during their assigned presentation time and are also encouraged to be present during coffee breaks, and lunch hours. Our goal is to give your poster as much exposure as possible so you can make the most of your participation at CERF 2025. If you cannot be present during your assigned time, please put a note by your poster stating when you will be available to answer questions.

Special Requests

Special requests will be considered on a case-by-case basis. Contact [email protected] for more information.