2023 Poster Presentation Guidelines 

Accessibility  |  Dimensions   |  Location & Schedule  |  Format   |   Virtual Posters  |  FAQs

Poster sessions are an essential component of CERF conferences and provide participants with a valuable opportunity to share their research, communicate about scientific advancements and network with colleagues.

To maximize accessibility and impact of CERF 2023, all presentations will be available on-demand in an online library for six months after the conference. This will allow virtual attendees and anyone who missed a specific presentation to view it after the conference.

Please note that for in-person poster presenters, you must upload your poster file to the virtual library in addition to displaying your poster at the conference. You also have the option to record an overview video to go with your virtual poster.

Accessibility

We encourage all presenters to consider making your presentations accessible to all in the audience. Small changes can greatly improve the accessibility and thus, the impact, of your presentation. This website provides some great tips and links to additional resources.

Dimensions

Each poster will be displayed on 8-foot (2.44-meters) wide by 4-foot (1.22-meters) high boards with a 2-inch (5-centimeter) metal frame around the perimeter. Poster dimensions can be whatever the presenter sees best, but should not exceed 91-inches (2.31-meters) wide by 45-inches (1.14-meters) in height to fit within those dimensions. Mounting materials will be provided.

Location & Schedule 

All posters will be on display in Exhibit Hall D-E and assigned to one of two sessions.

Poster Session 1 is scheduled for Monday, 13 November 2023, from 4:30 – 7:00 PM, while Poster Session 2 is scheduled for Wednesday, 15 November 2023, from 4:30 – 7:00 PM.

Poster session presentation day assignments will be distributed by 12 September. Poster positions will be sent to all presenters in October. Presenters are asked to stand by their poster during their assigned poster session and are also encouraged to be present during coffee breaks and lunch hours. Our goal is to give your poster as much exposure as possible so you can make the most of your participation at CERF 2023. If you cannot be present during your assigned poster session, please put a note by your poster stating when you will be available to answer questions.

The setting up of posters assigned to Poster Session 1 will take place on Monday, 13 November from 8:00 to 10:30 AM, while take-down must be completed by Tuesday, 14 November at 11:30 AM at the latest. All posters not removed by Tuesday at 11:30 AM will be discarded.

The setting up of posters assigned to Session 2 can start at 2:30 PM on Tuesday, 14 November. Please ensure your poster is set and ready by the Wednesday Poster Session. Tear down will occur immediately following the Wednesday Poster Session. Any posters not removed by 7:30 PM Thursday will be discarded.

Exhibit Hall D-E will be open to conference attendees from:

8:00 AM – 10:00 PM on Sunday, 12 November

9:30 AM – 7:00 PM on Monday, 13 November

9:30 AM – 7:00 PM on Tuesday, 14 November

9:30 AM – 7:00 PM on Wednesday, 15 November

Mounting materials and a map will be provided at the Poster Information Booth inside the Hall. The location of your poster will also be advertised in the conference program and a directional map will be displayed in the poster hall.

There is no electricity available at individual poster stations. If you intend to use a tablet, laptop or other electronic devices during your presentation, please be sure the batteries are fully charged before your presentation time.

Format

Presenters can choose the scientific poster format they think best communicates their science to scientists with different levels of interest and expertise. The CERF 2023 Scientific Program Committee proposes poster presenters consider alternate designs such as: Mike Morrison's design (@mikemorrison) - see tutorial video; or Derek Crowe's "butter poster" - see example. Please note that using these formats is not mandatory.

Submissions Process for Virtual Posters

You should have received a link to the upload site via email. Please upload your poster as a PDF or JPG file. You also have the option to record a short (3-minute) overview video of your presentation. You can record this video either record directly on the platform, or self-record and upload your video. Instructions on how to upload your self-recorded talk can be found here. Instructions on how to record your talk in the system can be found here. Here are some tips and tricks, suggestions for editing closed captioning and other ways to make your presentation more accessible.

The deadline for uploading your presentation is 16 November 2023